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TOP 10
CONFERENCE CALL TIPS


conference calling

CONFERENCE CALL TIPS - #1

Conference calling should be done at a quiet location where there is minimal noise.

conference calling

CONFERENCE CALL TIPS - #2

When a conference calling appointment has been scheduled, make sure all parties are on time. If you are the host of the conference call, it's a good idea to arrive a little early so you can make sure all the participants are present, and let them know when you are ready to begin.

conference calling

CONFERENCE CALL TIPS - #3

Always use the proper equipment for conference calling. For example, avoid using cordless phones. (Always use a telephone where the handset is wired to the phone).

conference calling

CONFERENCE CALL TIPS - #4

During conference calling, always introduce yourself before you begin to speak. Not everyone will recognize your voice.

conference calling

CONFERENCE CALL TIPS - #5

Before you begin any conference calling, make sure you test the equipment first. If you use cell phones or cordless phones for conference calling, you are likely to get interference such as static that can be picked up on airwaves.

conference calling

CONFERENCE CALL TIPS - #6

The use of speakerphones for conference calling can pick up background noises, and can sometimes cut off parts of your conversation If you must use a speakerphone for conference calling, try to use one that is "full digital duplex". which allows all parties to speak at the same time. Use the "Mute" button during conference calling when no one in the room needs to speak. This will prevent any interference from background noises. When anyone in the room needs to say something, simply release the "Mute" button and speak.

conference calling

CONFERENCE CALL TIPS - #7

During any conference calling, if you have "call waiting" - be sure to turn it OFF. Call-waiting features can usually be deactivated by pressing star, then 7, then 0 (*70). After you hang up, call waiting is automatically reactivated. If this method does not work for your particular area, check with your telephone service provider for instructions.

conference calling

CONFERENCE CALL TIPS - #8

Never put your phone on HOLD if your hold feature plays background music. Any background interference will make it difficult for the other participants to hear any conversation.

conference calling

CONFERENCE CALL TIPS - #9

During all conference calling, always try to stick to the agenda and stay focused. Always respect the other participants' schedule.

conference calling

CONFERENCE CALL TIPS - #10

When ending your conference calling appointment, always be clear and to the point. Thank everyone for their participation and be sure everyone realizes the meeting is officially over.



FOR QUESTIONS, PLEASE CALL:
John at 201-768-0892
or
Jim at 201-784-3480


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