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Conference
calling should be done at a quiet location where there is minimal
noise. |
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When a conference
calling appointment has been scheduled, make sure all parties are on
time. If you are the host of the conference call, it's a good idea to
arrive a little early so you can make sure all the participants are
present, and let them know when you are ready to begin. |
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Always use the proper
equipment for conference
calling. For example, avoid using cordless phones. (Always use a
telephone where the handset is wired to the phone). |
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During conference
calling, always introduce yourself before you begin to speak. Not
everyone will recognize your voice. |
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Before you begin any
conference calling, make sure you test the equipment first. If you use
cell phones or cordless phones for conference
calling, you are likely to get interference such as static that can
be picked up on airwaves. |
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The use of speakerphones
for conference calling can pick up background noises, and can sometimes
cut off parts of your conversation If you must use a speakerphone for
conference calling, try to use one that is "full digital
duplex". which allows all parties to speak at the same time. Use
the "Mute" button during conference
calling when no one in the room needs to speak. This will prevent
any interference from background noises. When anyone in the room needs
to say something, simply release the "Mute" button and speak. |
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During any conference
calling, if you have "call waiting" - be sure to turn it
OFF. Call-waiting features can usually be deactivated by pressing
star, then 7, then 0 (*70). After you hang up, call waiting is
automatically reactivated. If this method does not work for your
particular area, check with your telephone service provider for
instructions. |
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Never put your phone on
HOLD if your hold feature plays background music. Any background
interference will make it difficult for the other participants to hear
any conversation. |
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During all conference
calling, always try to stick to the agenda and stay focused. Always
respect the other participants' schedule. |
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When ending your conference
calling appointment, always be clear and to the point. Thank
everyone for their participation and be sure everyone realizes the
meeting is officially over. |
